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In an effort to streamline attendance tracking and ensure accurate data within the Aadhaar Enabled Biometric Attendance System (AEBAS), the National Medical Commission (NMC) has issued a directive to all government and private medical colleges. This move aims to address discrepancies in attendance records due to retrospective inclusion of holiday and leave details.
Directive Overview
In a recent advisory, the NMC emphasized the importance of maintaining consistent AEBAS data. It has been observed that some medical institutions have been retrospectively adding details of gazetted holidays, local holidays, and faculty leaves, leading to inconsistencies in attendance records. To mitigate this issue, the NMC has mandated the advance declaration of all such holidays and leaves in the AEBAS module.
Key Guidelines
- Advance Declaration: Medical colleges must input data regarding gazetted holidays, local administrative holidays, and other leaves into the AEBAS module prior to the beginning of the calendar year or semester. This requirement ensures that attendance records remain accurate and up-to-date.
- Faculty Compliance: According to the guidelines issued in the NMC order (F.No. D-130024/07/2022/NMC/DMMP dated July 28, 2022), and further reiterated in the guidelines dated October 18, 2022, faculty, demonstrators, tutors, and senior residents are required to enter their leave and tour details using the ‘add leave’ and ‘add tour’ modules in AEBAS.
- No Retrospective Updates: The NMC has explicitly prohibited the retrospective incorporation or updating of holiday, leave, tour, and vacation details. All such information must be entered in advance to avoid any discrepancies in the attendance records.
Compliance and Enforcement
Medical colleges have been instructed to adhere strictly to these guidelines. Any violation of these instructions will be taken seriously, and strict action will be taken against the non-compliant institutions. The directive aims to maintain transparency and accountability in attendance records, ensuring that all medical faculty members’ attendance is accurately recorded and monitored.
Conclusion
The implementation of AEBAS in medical colleges is a significant step towards improving attendance tracking and data consistency. By requiring the advance declaration of holidays and leaves, the NMC aims to eliminate inconsistencies and ensure accurate attendance records. Medical colleges are urged to comply with these guidelines to avoid any potential penalties and to contribute to a more efficient and transparent attendance system.
